1. NAME...

The Club shall be called Thurlow Youth Football Club

2. OBJECTIVES...

The objectives of the Club shall be to arrange Association Football matches and social activities for its members; To offer players of all abilities from Thurlow and surrounding villages the opportunity to learn and play football in a safe environment.

3. STATUS OF RULES...

These Rules (the Club Rules) forms a binding agreement between each member of the Club.

4. RULES AND REGULATIONS…

(a) The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the club is affiliated for the time being deemed to be incorporated into the Club Rules.
(b) No alternation to the Club Rules shall be effective without prior written approval by the Parent Association.
(c) The Club will also abide by The Football Association's Child Protection Policies and Procedures, Code of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

 
5. CLUB MEMBERSHIP…

(a) The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.
(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become affective upon an applicants name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and parent County Association shall be given access to the Membership Register on demand.
(e) All members must return completed contact numbers and parental consent forms before playing any games to the manager.

6. ANNUAL MEMBERSHIP FEE…

 (a) The Club Committee shall determine an annual fee payable by each member from time to time. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objectives of the club.

7. RESIGNATION AND EXPULSION…

(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than two months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the Clubs best interest for them to remain a member. There shall be no appeals procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, of the club property.

8. CLUB COMMITTEE…

(a) The Club Committee shall consist of the following officers: Chairperson, Vice Chairperson, Secretary, Treasurer, Fixtures Secretary and Child Welfare officer plus all team managers and  up to five other members all elected at an Annual General Meeting.
(b) Each Club Officer and Committee Member shall hold office from the date of appointment until the next AGM unless otherwise resolved at a SGM. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days notice to all members of the Club Committee. The Club Committee shall hold not less than two meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. A member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members shall fill any vacancy on the Club Committee, which arises between AGM'S.
(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9. ANNUAL AND SPECIAL MEETING…

(a) An AGM shall be held in June each year to:

-(i) Receive a report of the activities of the Club over the previous year
-(ii) Receive a report of the Clubs finances over the previous year
-(iii) Elect the members of the Club Committee
-(iv) Consider any other business

(b) Nominations for election of member as Club Officers or as Members of the Club Committee shall be made in writing by the proposer and the seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(c) A SGM may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes of which the meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least fourteen days before the meeting.
(e) The quorum for a General Meeting shall be seven.
(f) The outgoing Secretary, or in their absence a member selected by the club committee, shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chair person of the meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minutes Book of the Club.

10. CLUB TEAMS...

At its first meeting following each AGM, the Club Committee shall appoint a Club Member to be responsible for each of the Clubs football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

11. CLUB FINANCES …

(a) A bank account shall be opened and maintained in the name of the Club (The Club Account). Designated account signatories shall be the Club Treasure, Club Secretary and one other elected member. No sum shall be drawn from the Club Account except by cheque signed by any two of the designated signatories. All monies payable to the Club shall be received by the treasurer and deposited in the Club account.
(b) The income and assets of the Club (The Club Property) shall be applied only in furtherance of the objects of the Club.
(c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
(d) The Club shall prepare an annual financial statement in such form as shall be published by The Football Association from time to time.
(e) The Club Property, other than the Club Account, shall be held by persons or at a location decided on by the committee. This property will remain at all times belonging to the club.

12. DISSOLUTION …

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take affect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the club.

13. MATCH DAYS…

Individual teams will be responsible on match days for the following requirements: -

•  Putting up/taking down goal posts 
•  Marking out the pitches
•  Refreshments 
•  Washing kit
•  Cleaning changing rooms

 14. PRESENTATION EVENING…

There will be an annual presentation evening at the end of each season held at a venue decided by the committee.